Job Description

Administrative Assistant / Office Manager – Confidential Search

We are seeking a highly organized and proactive Administrative Assistant | Office Manager to support management team and small office. Responsibilities include:

• Coordinate schedules, meetings, and travel; screen calls and provide general administrative support to leadership
• Draft letters, memos, reports, and other documents; manage filing and recordkeeping
• Handle shipping, receiving, and distribution of mail and packages
• Maintain office supplies and ensure smooth office operations
• Support departments with report creation and data management using Microsoft Office
• Maintain and update employee records, assist with onboarding, terminations, and other HR documentation
• Prepare reports related to staffing, recruitment, training, performance, and employee activities
• Assist payroll preparation and communicate with payroll providers as needed
• Coordinate candidate communication and schedule interviews
• Conduct initial orientation for newly hired employees
• Assist with light Accounting tasks such as data entry, invoicing, review and process expense reports
• Maintain a clean, organized, and visually appealing office environment
• Organize company events and foster a positive, team-oriented office culture

Skills & Qualifications:

• Proficient in Microsoft Office (Word, PowerPoint, Excel: including lookups and pivot tables)
• Strong interpersonal, organizational skills and attention to detail
• Excellent verbal and written communication skills
• High emotional intelligence and ability to maintain confidentiality

• Proactive, resourceful, and able to take initiative to get things done

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