Job Description

Oregon Federation of Nurses & Health Professionals
AFT Local 5017

Executive Assistant

Based in Portland / Tigard, OR

The Oregon Federation of Nurses and Health Professionals, AFT Local 5017, represents over 6,500 nurses and health professionals in Oregon and Southwest Washington, who are employees of Kaiser Permanente, PeaceHealth, St. Charles, Lab Corp, Legacy, and Adventist Health Systems. OFNHP is an affiliate of the Nurses and Health Professionals division of the AFT, AFL-CIO.

RESPONSIBILITIES
The Executive Assistant is responsible for providing confidential administrative support to the President and Chief of Staff ensuring highly sensitive support with integrity and professionalism. The position requires a high degree of flexibility and adaptability to balance the often-conflicting needs of employees, members and the Union. Prioritizing scheduling and implementing all tasks with a sense of urgency, meeting timelines and deliverables are key to the success of the organization while maintaining the highest level of confidentiality and ethics.

JOB DUTIES:

• Serve as primary contact to the President and Chief of Staff. 
• Manage and maintain President and Chief of Staff’s schedule, travel and expenses.
• Maintain positive interactions with OFNHP members and staff. 
• Executive Board liaison responsible for scheduling meetings, preparing and maintaining record of agenda, minutes, and materials for the meeting. Follow up on all action items.
• Use project management software (ex. Basecamp)
• Use professional judgement to screen incoming communication to President.
• Assist in travel coordination for organizational needs. 
• Coordinate and maintain OFNHP delegate information and participation for conventions, meetings, and events. 
• Keep up-to-date record of all OFNHP policies and procedures. 
• Maintain all vendor communication, contacts, and service agreements. 
• Membership merchandise pre-approved ordering, inventory control and distribution to members and staff. 
• Responsible for office inventory. Seek approval to purchase office and building supplies.
• Plan, execute and support OFNHP hosted events.
• Responsible stewardship of OFNHP member funds. 
• Special Projects as assigned.
• Travel as needed for work assignments.

QUALIFICATIONS
Union or corporate administrative experience required OR equivalent combination of education and experience which will provide the ability to perform the essential functions of the position.

Knowledge of:

• MS Office, including Word, Excel and PowerPoint at an advanced level.
• Outlook
• Creating effective workflows.

Skill in:

• Excellent verbal and written communication skills. Strong interpersonal skills and ability to cultivate and maintain relationships.
• Strong attention to detail and highly organized.
• Excellent time management and multi-tasking skills.

Ability to:

• Maintain confidentiality and discretion.
• Management projects from inception to completion with minimal oversight.
• Work independently in a fast-paced environment.
• Exercise independent judgment, prioritize and take action to manage the needs of the President while out of the office.
• Prioritize complex calendar schedules in an ever-changing environment often with little direction.
• Work in a fast-paced complex environment and able to be innovative and creative in work responsibilities.

POSITION DETAILS
This position is salaried, exempt, confidential and at will. The position will include a competitive benefits package and wages will be determined by experience. 

TO APPLY
Please submit a cover letter and résumé to:  [email protected] . Position will remain posted until filled.

OFNHP is an Equal Opportunity Employer
The Oregon Federation of Nurses and Health Professionals is an equal opportunity employer committed to hiring staff who reflect our membership and model the unity and equity that we seek to create in our communities. Women, LGBTQ+, people of color, and immigrants are strongly encouraged to apply. We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, and/or veteran status.

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